Working with different types of files can be tiring. If, for example, we create a text in Word format, and we use sources in PDF, we have big problems with editing, using text, other elements from PDF. This is especially noticeable when writing master’s theses, creating online guides.
Sometimes copying text, using strange conversion programs can be so tiring that you just want to stop or finish working. That is why, in our opinion, not only a professional PDF to Word converter is very important, but also its simple and trouble-free use. So let’s take a look at what such a conversion should look like.
Most common problems when converting files
When converting files from PDF to Word, you may encounter some technical issues that can cause problems. This can completely change the final document, which causes additional work when editing it:
- Poorly aligned text: This is one of the most common problems. When changing the format, the text layer shifts, which makes it look worse. This can cause problems with text justification, paragraphs, fonts, size of individual letters, double spaces. To avoid this, it is worth editing the text before saving it in the new format or possibly making minor corrections in the doc file.
- Lost images: There is no denying that images in PDF look much better than in Word documents. If the PDF to Word converter does not work correctly, it may simply lose graphics along the way or they will look much worse. To avoid this, it is good to use solutions that transfer the content of the file in a 1:1 ratio or manually paste the graphics into Word.
Practical tips
We’ve put together some tips for converting PDF documents to Word that will ensure you preserve the original layout, images, and formatting:
- Review your document before converting – To get high-quality conversion results, it’s a good idea to check that your PDF is clear and complete before the job.
- Be patient – file converters available on the market may work differently. Therefore, the time required for conversion may vary. First of all, the file size is the most important factor.
- Create a backup copy – It is always a good idea to create a backup copy of your converted Word document.
- Review your document – Once converted to Word, review your document for formatting inconsistencies and make any necessary corrections.
What tools can we use?
Thanks to the introduction of many modern solutions, today there are many programs and tools that allow you to quickly convert PDF to Word on various devices. What’s more, both online and offline solutions are available to us. The most important of them are:
- SwifDoo PDF – This is the best free PDF to Word converter if you are interested in a program capable of performing ancillary tasks like creating, editing, and signing PDF files.
The interface of this free PDF to Word converter software meets modern standards, which is an indisputable plus. It is clear, simple, well-organized and understandable to all users. You can download the SwifDoo PDF converter to your computer or phone and enjoy fast conversions.
Apart from converting PDF to Word, it also supports more formats, such as PDF to DWG, PDF to HTML, PDF to JPG/PFG, etc.
- Microsoft Word – It is possible to convert a PDF file to Microsoft Word format using this program. This is an easy process as long as the PDF file has simple text and minimal formatting. Here are the steps to follow:
- Create a new document in Microsoft Word and click Go to File.
- We then select the Open option and the PDF file we want to convert.
- Word will then create a copy of the PDF file and convert its contents into an editable file.
This is a simple and widely available solution, but this process may cause problems with formatting and image loss.
- Google Docs – Google Docs is very popular these days because it provides quick and easy access to online files from various devices. Here too we have something that works as a PDF to Word converter. Here you need to follow these steps:
- We open Google Drive.
- Click the New button and go to the File Upload option.
- We select the file and the Open in Google Docs option.
- Our finished file can be saved in Word format by clicking File – Download – Microsoft Word (.docx).
It’s a quick and easy-to-use tool. However, you should be aware that formatting issues can occur here, especially in more advanced documents with a lot of text and additional elements.
- Preview – iOS device users can most often use the built-in Preview application:
- Right-click on the PDF file and select Open – Preview.
- Select the text you want to copy and press Command-C.
- Open a blank document in Pages or Microsoft Word and paste the text using Command-V.
- We can save our file as DOC or DOCX.
A big advantage of this solution is that it works well for small pieces of text, documents. Unfortunately, it is not ideal for more extensive content, and it can be quite time-consuming.
- Online Converters – Online converters allow you to quickly convert PDF files to Word without losing quality. They do not require installation and can run on any device. Here is the workflow:
- Open the converter in a computer or mobile browser.
- Then from the available options we select conversion from PDF to Word format.
- Follow the platform’s instructions to upload the file.
- Then click on convert PDF to Word.
- We wait just a few seconds until our new file is ready.
- We can immediately download it to our device, and it will also be saved to our online account.
Certainly, a big advantage of such converters is the fact that they guarantee accuracy, speed, and support for complex documents. They can be used on various devices and systems, and also within a single account. The biggest disadvantage, however, is that they require an Internet connection to work and can process one file at a time.
Security
Some people may probably have concerns about using online converters. After all, we send our private files to third-party sites, so we don’t know who has access to them. However, if you use proven and recommended solutions, there is no reason to worry. The best online converters use HTTPS encryption , thanks to which they are able to protect our digital data when converting PDF files to Word. No one else will have access to our files, so you can just as well convert files with your personal data (such as a CV) or company data.
Summary
Just a few years ago, converting PDF files seemed like an incredibly complicated process. Fortunately, today you can use simple and universal online tools that will do almost everything for you. This way, you can easily jump between formats without worrying about losing quality or data.